IT Services
Training Tips
Training tips and tricks to help you get the most out of the wide array of useful technologies and services available at the University of Chicago. Check out IT Services on Twitter every Tuesday for the latest #TrainingTipTuesday.
Training Tip: Use the Zoom Mobile App
With the Zoom Cloud Meetings app, you can join or schedule Zoom meetings on your mobile phone. The mobile app is available for Apple and Android devices.
Get instructions on how to install the Zoom mobile app and log in to your University Zoom account.
Training Tip: Schedule a Zoom Meeting
Once you have your Zoom account set up, you can begin hosting meetings. You can schedule Zoom meetings three different ways: with the Zoom Client for Meetings app, Zoom Plugin for Microsoft Outlook, or by accessing your Zoom account through a web browser.
When you schedule your meeting consider if you’d like to assign an alternative host, let guests join before you arrive, or if you want to enable video. By checking these settings before the meeting, you will ensure a smooth session.
For detailed instructions, visit the Zoom Scheduling FAQ.
Training Tip: Access Your Zoom Account
Zoom is the University’s audio, web, and video conferencing solution. If you are new to Zoom and haven’t accessed your account yet, you will need to log in using your browser from one of these UChicago websites:
- UChicago staff (uchicago.zoom.us)
- UChicago students (uchicagostudents.zoom.us)
- UChicago group (uchicagogroup.zoom.us)
- UChicago Medicine (uchicagomedicine.zoom.us)
- UChicago Medicine group (ucmedicinegroup.zoom.us)
- Chicago Booth staff (chicagobooth.zoom.us)
- Chicago Booth students (boothstudents.zoom.us)
- Chicago Booth group (chicagoboothgroup.zoom.us)
After logging in, you can download the Zoom Client for Meetings app, which will allow you to run Zoom from your computer. This is the preferred method for using Zoom. Stay tuned for more tips on using Zoom this month.
Training Tip: Check Your Security Settings for Data Privacy Day
Today is Data Privacy Day, which aims to inspire dialogue and empower individuals to take action about how their personal information is being used, collected, or shared in our digital society. To get started, the National Cyber Security Alliance has a tool for you to update your privacy settings on popular devices and online services. Learn more steps at staysafeonline.org/data-privacy-day.
Training Tip: Protect Your Devices from the Cold
It’s January in Chicago and that brings many days with below freezing temperatures. In addition to keeping yourself warm, you should take extra care of your electronic devices. Most devices are designed to work between 32 and 95 degrees Fahrenheit (0-35 degrees Celsius). Here are a few tips for protecting your electronic devices from the cold:
- Don’t leave your phone or laptop in your car for an extended period of time even if it’s inside a bag or insulated cover.
- Let your device warm up to room temperature before turning it on.
- If your mobile phone shuts off, leave it off until you can bring it back up to room temperature.
For information about using iOS devices in the cold, refer to Keeping iPhone, iPad, and iPod touch within acceptable operating temperatures. Also read Top Cold-Weather Tips for Laptops.
Training Tip: Polish Your Skills with Free LinkedIn Learning Courses
Did you resolve to learn more this year? LinkedIn Learning at UChicago is a free service for the entire UChicago community that offers over 16,000 courses in business, software, technology, and creative skills to achieve personal and professional goals.
Choose from top courses to supplement your classes like Microsoft Excel, Python, or R. Enroll in a course to develop your soft skills or to prepare you for a professional certification. As you complete courses, the tool will personalize your learning path. If you choose the audio-only mode, you can even learn on the go.
LinkedIn Learning at UChicago requires a valid CNetID and password. All current UChicago faculty, students, staff, and employees of UCMC are eligible to use the service.
Activate your account today and log in with your CNetID and password. To learn more about the resources that LinkedIn Learning offers, visit the LinkedIn Learning website.
Training Tip: Connect to UChicago Wi-Fi
Did you get a new mobile device or laptop over the holidays? When you’re back on campus, make sure to connect to the University wireless network called uchicago-secure. You may notice other Wi-Fi networks that include “uchicago” in the name. Be aware that uchicago-secure, eduroam, and uchicago-guest are the only University-supported networks, and they provide secure, reliable internet access.
For instructions on connecting to uchicago-secure, view Wireless Network Access at the University of Chicago.
Training Tip: Set Up Automatic Replies from Outlook
If you are heading out of the office for the upcoming holidays, you might want to use the automatic replies feature in Outlook. With these messages, you can share the dates you will be away from your computer and not responding to emails.
Follow the instructions to set up automatic replies on your device.
Training Tip: Add a University Account Recovery Email and Phone Number
If you’re unable to log in with your CNetID and password to access University services, you can call IT Services for support during business hours. But what happens if you get locked out late at night and can’t reach ITS?
Fortunately, you can set up a University account recovery email and phone number at myaccount.uchicago.edu. The recovery information should be an external (non-UChicago) email address and phone number that can be used to verify your identity so that you can change your password quickly without assistance.
To set up your recovery information, follow the instructions in the article Add a Recovery Address or Recovery Phone to Your University Account.
Training Tip: Change Your Display Name
As University of Chicago faculty and staff, you can change the name that appears in the University directory and Outlook. For example, if you have a preferred name that is different than your legal name, you can change it yourself by following the instructions. There are also video instructions to guide you through the process.