Training tips and tricks to help you get the most out of the wide array of useful technologies and services available at the University of Chicago. Check out IT Services on Twitter every Tuesday for the latest #TrainingTipTuesday.
If you’re moving to a new role at the University or departing campus, make sure to transfer important documents tied to your University G Suite account to your colleagues. This will ensure the new owner can control access to the files and avoid deletion. View the article G Suite: Transfer File Ownership on Google Drive for detailed instructions.
As a student preparing for exams, you don’t want phone calls, texts, and other notifications distract you from studying. With the help of your device settings, you can limit tech interruptions.
On your iPhone, turn on the Do Not Disturb setting when you’re studying. You can also schedule Do Not Disturb for a specific time, like at night when you should be sleeping.
As an Android user, you can also use the Do Not Disturb setting on your mobile phone. Check with your device manufacturer for specific features and instructions.
Hyperlinks add useful content to websites and emails. They work best when the link text makes sense out of context. It’s best to avoid non-informative link phrases such as “click here” or “more” in your website or email message.
Using a descriptive link makes it more accessible to all readers. For example, screen reader users often navigate from link to link, skipping the text in between. If the link text says “click here” there is no indication where the link will lead. Also, search engines use link text to index target files, so it is a good idea to include keywords in your link text to effectively describe the content of the link.
For more information on creating accessible and useful hyperlinks, visit the following resources:
- Link best practices (Mozilla)
- Don’t use “click here” as link text (W3C)
- Link text and appearance (WebAIM)
The Internet of Things (IoT) encompasses many devices such as smart TVs, smart speakers, wearables, and smart appliances. Many of these devices are now being leveraged for application development, research studies, and teaching and learning.
One thing to consider is that IoT devices pose some unique security threats, especially when they are connected to your mobile device. Here are a few steps to increase your IoT device security:
- Choose a strong password and enable two-factor authentication when possible.
- When using on your home network, use a strong password for your router and check it’s using a secure Wi-Fi standard.
- Disconnect old devices that you’re no longer using from your network.
Read more about securing your IoT devices.
Web browsers offer a number of convenient features that make finding, saving, and sharing information faster and more hassle-free than ever. However, some of these features may pose a security risk.
Here are some things you can do to make sure your privacy isn’t compromised:
- Review your browser security settings to make sure you are protected.
- Do not allow your browser to save passwords for you.
- Be wary of browser syncing features, especially if you use shared or public computers.
- Do not enable autocomplete features for web forms.
- Use a secure browser and keep it up to date.
For more information on how to keep your browser secure, visit the IT Security website.
Whether you’re working from home or across the country, the University of Chicago virtual private network (cVPN) provides faculty, students, and staff with secure access to University network resources as if you were on campus. cVPN is used to remotely access resources that are not available from off-campus locations.
The weather forecast for the Chicago area is well below freezing this week, and most electronic devices are designed to work between 32 and 95 degrees Fahrenheit (0-35 degrees Celsius). In addition to keeping yourself warm, here are a few tips for taking care of your electronic devices:
- Don’t leave your phone or laptop in your car for an extended period of time even if it’s inside a bag or insulated cover.
- Let your device warm up to room temperature before turning it on.
- If your mobile phone shuts off, leave it off until you can bring it back up to room temperature.
For information on protecting your iOS devices, refer to Keeping iPhone, iPad, and iPod touch within acceptable operating temperatures. Also read Top Cold-Weather Tips for Laptops.
When you are having trouble connecting to the University’s Wi-Fi networks (uchicagosecure, eduroam, or uchicago), there are a few things you can try to resolve the issue:
- Turn Wi-Fi off and then back on again.
- Restart your device.
- Remove the Wi-Fi network from your preferred networks list, then reconnect. View detailed instructions for Mac and iOS or Windows 10.
If those steps don’t work, contact IT Services for support.
If you’re new to using Teams, Microsoft shared a series of tips and tricks to help you increase your focus time, collaborate better with others, and stay organized.
View the blog to learn how to turn on the Do Not Disturb setting, use rich text editing to customize your posts, search within your team, and more helpful features and functions.
Happy New Year! If you set a resolution to learn a new skill, Lynda.com is here to help you achieve your goal. Courses on Lynda.com offer the chance to learn a new computer programming language, enhance your proficiency with a software available at UChicago, or even study for the GRE.
Log in to Lynda at UChicago with your CNetID and password, and search for courses to get started.