IT Services
Training Tips

Training tips and tricks to help you get the most out of the wide array of useful technologies and services available at the University of Chicago. Check out IT Services on Twitter every Tuesday for the latest #TrainingTipTuesday.


Training Tip: Improve Your Event Accessibility

This Thursday, May 16, 2019, is the eighth Global Accessibility Awareness Day (GAAD). The purpose of GAAD is to get more institutions and individuals talking, thinking, and learning about digital access/inclusion and people with different disabilities.

The Office for Access and Equity (OAE) in the University of Chicago Office of the Provost’s Equal Opportunity Programs recently published an Accessible Event Resource Guide and Accessible Event Resource Guide Checklist to help event planners improve the accessibility of their events and provide reasonable accommodations. For additional accessibility resources, view the OAE website.






Training Tip: Create Advanced Surveys with Qualtrics

If you want to create a survey and analyze its results, the cloud-based survey platform Qualtrics offers advanced functionality.

The University of Chicago currently offers access to Qualtrics to anyone with a current CNetID for no charge. To learn more about the features of this tool and how to access it, view the Qualtrics article.





Training Tip: Create Forms with G Suite and Office 365

You can easily create event registrations, polls, and surveys using the form tools that are part of your University of Chicago G Suite and Office 365 accounts.

Visit to access Google Forms. Then read the G Suite article for instructions on how to create and share your form.

Visit to access Microsoft Forms. For details on setting up a form in Microsoft Forms, view the Office support article.





Training Tip: Make Digital Learning Materials Accessible

IT Services, in collaboration with Student Disability Services, recently released a blog series on how faculty and instructors can make digital learning materials more accessible for students with disabilities.

The first post explores how different types of students need texts in an electronic format that can be accessed through the use of assistive technology.

The second post shares how to convert image-only PDFs into more accessible text formats.

Finally, the third post provides details on how to update course materials to accessible formats when copying material from a previous course in Canvas.




Training Tip: Create a Strong CNet Password

A strong CNet password is your first line of defense against anyone trying to gain access to your University account. The guidelines for a secure University password is one that contains at least 12 characters and combines letters, numbers, and symbols.

Alternately, you can choose a passphrase, which contains at least 19 characters, including punctuation and spaces between words or letters. These University password guidelines also provide best practices to follow when creating a password for any website login.

Get more detailed tips about creating strong passwords and keeping your passwords secure. Also, remember to update your password regularly.




Training Tip: Store Your Logins with a Password Manager

It can be difficult to remember your login information for every account, especially when you are using are strong, complex passwords. Many web browsers and email clients offer to store passwords and passphrases for you, but this is not the most secure solution. Instead, consider using a password manager.

Some popular password managers to consider are:

  • LastPass
  • 1Password
  • Keeper
  • Dashlane

To compare features among these and other password managers, view a list from PC Magazine.






Training Tip: Kick Off the Quarter with a New Website

UChicago Voices offers faculty, students, and staff the ability to build websites, blogs, and portfolios for projects you’re launching this quarter and beyond. For instructors, Voices offers a platform to host content for your students in a user-friendly way or to assign blogging as a means for students to document and reflect on their learning experiences.

Regardless of the application, Voices allows you to choose an easy-to-use theme to personalize your site. View the Getting Started guide for step-by-step instructions on how to build a website, including details on how to select a theme.





Training Tip: Stay in Touch with the Outlook Mobile App

This spring break, you can easily stay in touch over email with the Outlook mobile app. For Office 365 users, the Outlook app allows you to access your UChicago email account to send and receive email, attach files, and schedule meetings all from your mobile device.

The app is available on Android and iOS and only takes a few minutes to configure. To set it up using your O365 account, view instructions for Android or iOS.





Training Tip: Avoid Email Scams

IT Services has been monitoring an active, persistent scam that is targeting staff at the University as well as many other institutions. These types of email scams use messaging to press a recipient to act quickly, usually asking the recipient to purchase gift cards for a manager who has no time to talk.

If you receive an unusual urgent email requesting money (via wire transfer, gift card, or other means) from your supervisor or member of leadership, contact the sender by phone call, chat, or in-person to verify it before responding. View Information Security’s blog post for specific examples of emails and more tips to identify and avoid these email scams.